Overview
Incorporation is only the first step. A new company must complete several statutory filings under the Companies Act within fixed timelines, including INC-20A within 180 days, appointing its first auditor within 30 days and issuing share certificates within 60 days. It must also obtain the business registrations that apply to its activities, such as GST, Udyam, IEC, labour registrations and state or local licences.
Who Needs This Service?
Every newly incorporated company and LLP needs the company-law steps. The business registrations depend on the activity, turnover, employee count and location.
Post-Incorporation Registrations in Chennai / Tamil Nadu
- Shops & establishments: Registration under the Tamil Nadu Shops and Establishments Act, 1947, through the Tamil Nadu Labour Department’s online system.
- Professional Tax: Companies in Tamil Nadu enrol with, and pay Professional Tax to, the local body (for example the Greater Chennai Corporation) under the Tamil Nadu Urban Local Bodies Act, 1998. PT is levied half-yearly.
- Trade licence: Required from the local body for certain trades.
- Stamp duty on share certificates: Payable at Tamil Nadu rates.
Documents Required
Documents vary by registration. The common ones are the Certificate of Incorporation, PAN, the MoA and AoA, a board resolution, registered office proof, director KYC and a bank statement.
Mandatory Company-Law Steps After Incorporation
| Requirement | Timeline | Law |
|---|---|---|
| First board meeting | Within 30 days of incorporation | Section 173 |
| Appointment of first auditor | Within 30 days (by board) | Section 139(6) |
| Issue of share certificates (SH-1) | Within 60 days of incorporation | Section 56(4) |
| INC-20A: declaration of commencement of business | Within 180 days | Section 10A |
| Statutory registers and minute books | From incorporation | Sections 88, 118 |
| Disclosure of interest by directors (MBP-1) | At the first board meeting | Section 184 |
| Registered office verification (if not filed at incorporation) | Within 30 days | Section 12 |
Business Registrations (as Applicable)
- GST: Required when aggregate turnover crosses the threshold, or in compulsory cases such as inter-state supply of goods and e-commerce operators.
- Udyam (MSME) registration: Optional, but gives access to MSME benefits and delayed-payment protection.
- Import Export Code (IEC): From the DGFT, for importers and exporters.
- EPF: Mandatory when an establishment employs 20 or more persons.
- ESI: Mandatory in notified areas for establishments with 10 or more employees.
- Shops and establishments registration: Under the state law.
- Professional Tax enrolment and registration: Under the state or local law.
- Sector-specific licences: For example FSSAI (food), trade licences from the local body, and drug licences.
- DPIIT Startup India recognition: For eligible startups.
- Dematerialisation: ISIN creation and demat of securities where Rule 9A or 9B applies.
How KVA Handles Post-Incorporation Registrations & Licences
Karthick Vijayakumar & Associates, Company Secretaries, supports you through each stage with a single point of contact and a clear record of what has been done.
| Step | Stage | What KVA does |
|---|---|---|
| 1 | Requirement review | We understand your entity, objective and timeline, and confirm what Post-Incorporation Registrations & Licences involves for your specific facts. |
| 2 | Document checklist | You receive a clear list of documents, particulars and approvals needed, with gaps flagged early. |
| 3 | Preparation and filing | Our team prepares, reviews and files the required forms and records, and tracks each acknowledgement. |
| 4 | Completion and follow-up | We hand over final records and explain the compliance that follows, so nothing is missed afterwards. |
Process and Timelines
Each registration is made on its own portal: MCA, the GST Portal, Udyam, DGFT, EPFO, ESIC, the state labour department and the local body. KVA handles the company-law filings and coordinates the other registrations that fall within its practice. Approval is granted by the respective authority.
Why Karthick Vijayakumar & Associates
Work is handled by company secretaries who deal with statutory filings and governance every day.
Timelines for Post-Incorporation Registrations & Licences are tracked so that approvals and filings do not slip.
Plain-language updates at each stage, with no guesswork about what is pending.
Organised, decision-ready documentation that supports audits, banks and future filings.
Frequently Asked Questions
Holding the first board meeting within 30 days and appointing the first auditor within the same period.
The company and its officers face penalties, and the Registrar may initiate strike-off if the company is found not to be carrying on business.
No. It is compulsory only when the threshold is crossed or when a compulsory category applies. Many businesses register voluntarily.
No. It is optional, but useful for accessing MSME schemes and protection under the MSMED Act.
Within 60 days of incorporation for the subscribers to the memorandum.
Yes. It is payable at the rates of the state where the certificates are issued.
When 20 or more persons are employed. Voluntary coverage is also possible.
Yes. Companies must enrol and pay the tax levied by the local body, and they deduct PT from employee salaries as applicable.
Generally yes. Each establishment is registered separately under the state law.
Private companies other than small companies must do so under Rule 9B within the notified timeline.
Eligible startups get recognition-linked benefits, such as certain tax exemptions (subject to separate approval) and self-certification under some labour laws.
Yes. The main ones are filing the LLP Agreement within 30 days and completing any business registrations that apply.
A company with share capital must file INC-20A, declaring that each subscriber has paid the value of shares agreed to be taken, before it begins business or exercises borrowing powers.
The first board meeting should be held within 30 days of incorporation, at which key matters such as appointing the first auditor, opening bank accounts and issuing share certificates are decided.
Typically GST registration, a shop or trade licence from the local body, and Udyam registration if the business qualifies as an MSME. The exact set depends on the activity and state.
Where the business operates an office, shop or establishment, registration under the applicable state Shops and Establishments law is generally required. The scope depends on the state and the type of premises.
Yes. A company must maintain its registers of members, directors, charges and other prescribed records, and keep them updated from the date of incorporation.
Banks usually open an account on incorporation papers so that share capital can be received. Business operations should begin only after the INC-20A requirement is met.
Examples include FSSAI for food, import-export code for trading across borders, professional tax enrolment, and sector-specific licences. The list depends entirely on the business.
Registrations share information and deadlines. Doing them as one plan avoids repeat data collection, inconsistent addresses or names, and missed statutory dates.
Just Incorporated Your Company?
Contact Karthick Vijayakumar & Associates to review your post-incorporation checklist and upcoming deadlines.
Contact UsSpeak with Karthick Vijayakumar & Associates
Third Floor, New No. 599, Old No. 230, Konnur High Road, Ayanavaram, Chennai, Tamil Nadu, 600023, India
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